Your Super Accountant
A CPA Practice Specialising in Self Managed Superannuation
Terms and Conditions

Confidentiality, Privacy and Personal Information
We adhere to requirements placed on us through the Privacy Act 1988 (Cth) [as amended by the Privacy Amendment (Private Sector) Act 2000], through being a CPA Practice and Registered Tax Agent. We will NOT sell, or otherwise disclose your personal information to other 3rd Party industry bodies, or providers of financial services or products. Any information acquired by us in the course of our engagement is subject to strict confidentiality requirements. Information will NOT be disclosed by us to industry bodies, financial product /service providers, their agents or any other parties except as required or allowed for by law or professional standards, or with your express consent.  
We receive and use personal information in the natural course of providing our services. We will not disclose your personal information, except: a) if/as required by law, b) to prevent what is reasonably believed to be a threat to life or health, c) with the Australian Taxation Office, other government bodies, and non-government bodies who are bound by confidentiality obligations (eg Trust Deed/Legal Documentation providers, Lawyers, SMSF Auditors) but only to efficiently and effectively deliver services you engage us for, or d)  to others, but only if we have your express consent (eg your financial advisors or brokers).
You have the right to further limit our disclosure of your personal information, and we simply reserve the right to reasonably adjust the fees or scope of services.  We may maintain a record of all documentation associated with delivering services to you, including any personal information contained within it.  We will provide access to this information but may charge a reasonable fee if/where significant extra effort is involved. 
In addition to using it to deliver the services you engage us for, we may use your personal information in order to send you news, and other information which we believe may be of interest to you.  However, if/where we do this, you will be able to request that such information is not provided.
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CPA Requirements 
CPA Australia requires that agreement to appropriate client engagement terms are documented. I
n support of these requirements, clients agree to provide a copy of these term and conditions signed by all trustees/trustee-directors. Our files may be subject to review as part of the quality control review program of CPA Australia which monitors compliance with professional standards by its members.  If requested, our files relating to this engagement will be made available under this program. Should this occur, we will advise you. The same strict confidentiality requirements apply under this program as apply to us.  

Ownership of Documents 
The final Financial Statements, Income Tax Returns and any other documents which we are specifically engaged to prepare, together with any original documents given to us by you, shall be the property of you. Any other documents brought into existence by us including general journals, working papers, the general ledger, draft financial statements and copies of tax returns, will remain our property at all times.

Lien on Documents 
In relation to any subsequent termination of our services, you are advised that we shall be entitled to retain all documents belonging to you, and any related parties we act for, until payment is received in full for all outstanding fees.

Involvement of Others
Agreement to this Engagement Letter serves as consent to provide information to a 3rd Party Auditor, Actuary and/or Legal Documentation provider as required to complete the work. We will seek your approval where, as part of our engagement, the services of another external consultant or expert is required.

Period of Engagement
Engagement will commence from the date both parties have requested/offered/accepted an engagement.  Unless otherwise documented, the first period for which we will be responsible is the year to the last June 30 for existing funds and the year to the next June 30 where we are responsible for a new SMSF Setup. We will not deal with earlier periods unless you specifically ask us to do so and we agree.  
This engagement document will be effective for future years unless we issue an amended one to you.

Limitation of Liability
Our liability is limited by a scheme approved under Professional Standards Legislation. Further information on the scheme is available from the Professional Standards Councils’ website:

Trustee Responsibilities
Our work will be conducted in accordance with the relevant professional and ethical standards issued by the Accounting Professional & Ethical Standards Board Limited (APESB). However, we assume Trustee Declarations have been completed, that trustees are aware of, and comply with their obligations and responsibilities (for details, refer to  

Requirements include the need for trustees to keep full and proper records in order to facilitate the preparation of accurate returns and retain those records for up to ten (10) years. A taxpayer is responsible under self assessment to keep full and proper records in order to facilitate the preparation of a correct return. Whilst the Commissioner of Taxation will accept claims made by a taxpayer in an income tax return and issue a notice of assessment, usually without adjustment, the return may be subject to later review. Under the taxation law such a review may take place within a period of up to four (4) years after tax becomes due and payable under the assessment. Furthermore, where there is fraud or evasion there is no time limit on amending the assessment.

Any advice given to you is only an opinion based on our knowledge of your particular circumstances. You are responsible for the accuracy and completeness of the particulars and information provided in relation to the services and this responsibility rests with you. Accordingly, you should check the return before it is signed to ensure that the information in the return is accurate.

Scope of Engagement
By applying to engage our services via our SMSF Setup and/or SMSF Administration web-pages clients are agreeing to these terms and conditions.  The scope of our engagement, including steps and responsibilities of both Parties is detailed HERE.  The scope specifically excludes monitoring contribution / pension-withdrawal levels and the provision of financial advice.   If you have any queries in these areas we recommend that you engage suitably licenced financial planner/adviser, who should take into account your personal financial circumstances, risk tolerance and preferences.

Fees and Payments

Fees are as published on our website,  Fees may be updated from time to time but clients can lock in fees for up to the years by agreement to an appropriately tailored Engagement Letter. 

SMSF Administration fees: A portion of the first year’s SMSF Administration standard fee will be due upon provision of the Trust Deed as part of our SMSF Setup offer. This shall be credited against the first year’s fees.  For ‘Premium’ SMSF Administration (with ongoing updates), 1/12th of the base fee is to be paid month monthly via direct debit arrangements.  SMSF Administration fees will otherwise be calculated and due when we present annual financial statements, trustee’s minutes and trustee declaration for signature.  

Audit fees will be due upon completion of the annual audit, prior to us lodging the tax return to the ATO.

Legal Documentation: Fees associated with the TopDocs Portal on our website are paid via the portal. Fees associated with orders placed via the Cleardocs Portal on our website shall be due after we have reviewed your application, but prior to submission to the 3rd Party Legal Documentation provider (noting 3rd party advance payment requirements).   We will the charge third party fee and plus our time, subject to a minimum of 1/2 hour (1 hour for SMSF Borrowing) which typically covers a straight-forward application.

Payments are required within 7 days and it is our requirement that the Trustees personally guarantee payments.

Any additional services not covered in the explicit scope of this engagement will be provided under the same terms.  A rate of $200 per hour shall apply, with any out-of-pocket expenses charged at actual cost plus 15%.  The hourly rate shall also apply for any additional time required to complete services for reasons outside of our control (eg due to non-compliances and/or where full/final information has not been provided prior to commencement of the work). Additional/extra services will be billed as work progresses.

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General Advice Warning - The information and any advice provided on this website has been prepared without taking into account your objectives, financial situation or needs.  Because of that, you should, before acting on the advice, consider the appropriateness of the advice, having regard to those things. You should also obtain a copy of and consdier the Product Discclosure Statement for any SMSF or other financial product mentioned before maning any decision.

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